04-13-20 Meeting Minutes

The Madisonville City Council met in a regular council meeting on April 13, 2020

 at 6:00 p.m. at 210 W. Cottonwood, Madisonville, Texas

Meeting called to order at 6:00 p.m.

Meeting called to order with the following members present:

William (Bill) Parten-Mayor
Russell Bailey-Mayor Pro Tem
Chris McGilbra-Council Member
Brady Taylor-Council Member
Lois Brown-Council Member
Jessie Jaenicke-Council Member
Camilla Viator- City Manager
Rosa Barrera- City Secretary

I. Mayor William (Bill) Parten called the meeting to order at 6:00 p.m.

II. Invocation was given by Councilmember Jessie Jaenicke

III. Mayor Pro Tem Russsell Bailey led the Pledge of Allegiance to the American Flag and  the Texas Flag with Mayor Pro Tem Russell Bailey and City Council, staff members and visitors

IV.       VISITORS FORUM (3 MINUTES) none

V.         CONSENT AGENDA

All consent agenda items are considered to be routine by the City Council and will be enacted by a motion.  There will be no separate discussion on these items unless a Council Member so request, in which event the item will be removed from the Consent Agenda and considered in its normal position on the agenda.

 (A.) Approval of the minutes as written for March 9, 2020, March 16, 2020, March 19, 2020 and March 26, 2020.

Mayor Pro Tem Russell Bailey moved to approve the minutes as written and corrected.Seconded by  Councilmember Lois Brown with  each Councilmember voting AYE motion carried. 

 (B.) Approval of Accounts Payable as written for the previous month

Couciimember Lois Brown moved to approve the Accounts Payable as written.   Seconded by Councilmember Brady Taylor with each Councilmember voting AYE  motion carried.

(C.) Discuss the strategies for possible budget amendments due to the loss of  revenue as a result of the COVID-19 outbreak

Krystal Carroll, Director of Finance,  briefly explained to the Council about the budget amendments needed due to the COVID-19 outbreak. City Council  recommends  the City Manager and the Director of Finance to come  back with a recommendation on the next council meeting.

 (D.) Discuss and possible approval of a GIS Asset Management Software and Services  contract for mapping City water and sewer lines.

Kevin Story , Director of Public Works ,briefly spoke to the Council about the need  of a GIS Asset Management Software and Services  for mapping city water and  sewer lines. After a detailed discussion, Councilmember Jessie Jaenicke moved to approve the GIS Asset Management Software and  Services contract for mapping City water and sewer lines. Seconded by Councilmember Chris McGilbra with each Councilmember voting AYE motion carried.

(E.)  Discuss and possible approval of an Ordinance 832 establishing a Local State  Disaster for Public Health Emergency Curfew for the City of Madisonville.

Chief Gilbert briefly explained to the council about the curfew with a correction to read as follows “ It will be unlawful for any individual anywhere in the City of  Madisonville  to violate the “Stay at Home Order”. Councilmember Chris McGilbra mentioned to change “Shall” to “Will”.Councilmember Brady Taylor moved to approve Ordinance 832 establishing a Local State Disaster for Public Health Emergency Curfew for the City of  Madisonville. Seconded by Councilmember Jessie Jaenicke. With each Councilmember voting AYE motion carried.

(F.)   Consider and discuss authorization to issue requests for proposals (RFP) for administrative services and requests for qualifications (RFQs) for  engineering services related to the Community Development Block Grant-  Mitigation (CDBG-MIT) grant programs administered by the Texas General Land Office (GLO).

Councilmember Lois Brown moved to approve  the authorization to issue     requests for proposals for administrative services and requests for qualifications for engineering services related to the Community Development Block Grant  Mitigation programs administered by the Texas General Land Office.  Seconded by Mayor Pro Tem Russell Bailey. With each Councilmember voting AYE motion carried.

(G.) Discuss and possible approval of a Street Excavation, Alteration and Utility Construction Permit Application.

Councilmember Jessie Jaenicke moved to approve a Street Excavation,        Alteration and Utility Construction Permit for the amount of $150.00. Seconded by Mayor Pro Tem Russell Bailey with each Councilmember voting AYE motion carried.

(H.) Discuss and possible approval  Ordinance 833 amending Ordinance 130 regarding culverts in the City of Madisonville.

City Council went into detailed discussion over this Ordinance. After a long   discussion Council decided to have this Ordinance reworded and to bring     it Back to the next  Council  meeting. Motion was made by Councilmember Lois Brown to table. Seconded by Mayor  Pro Tem Russell Bailey. With each   Councilmember voting AYE motion carried

VI. Department Reports:

1. Municipal Court Report
2. Police Department/ Animal Control Report
3. Code Enforcement Report
4. Fire Department Report
5. Public Works Department Report
6. Convention and Tourism Report
7. City Manager Report and Investment Report  
8.  Tax Collection Report for the City of Madisonville
      City Council went over briefly of all the reports
9.  Future Agenda Items
     Budget amendments
     Culvert Ordinance

VII. Adjournment:

Mayor Pro Tem Russell Bailey moved to adjourn the meeting at 6:51 p.m. Seconded by Councilmember Chris McGilbra with each Council member voting AYE motion carried                                                          

                                                                          ___________________________

                                                                                 William (Bill) Parten – Mayor

ATTEST:

____________________________

Rosa Barrera – City Secretary